10 Best Online Fax Services for Small Business

In today’s digital age, online fax services have become a crucial tool for small businesses. They allow you to send and receive faxes without the need for traditional fax machines and paper. In this article, we will explore the top 10 online fax services for small businesses. We’ll break down their features and provide step-by-step guides to help you understand and choose the right service for your needs.

10 Best Online Fax Services for Small Business: Simple, Detailed Descriptions and Step-by-Step Guides

**1. eFax

eFax is a popular online fax service that allows you to send and receive faxes via email. It’s user-friendly and offers a range of features to streamline your faxing needs.

Features:

• Email Integration: eFax seamlessly integrates with your email, making it easy to send and receive faxes as email attachments.
• Mobile App: You can access eFax on your mobile device, ensuring you’re always connected.
• Large File Support: Send large files as faxes without any hassle.
• Secure and Private: Your faxes are encrypted, ensuring the security of your sensitive information.

Step-by-Step Guide: To send a fax with eFax, simply attach the document to an email and send it to your recipient’s fax number @efaxsend.com. You’ll receive a confirmation email once the fax is sent successfully.

**2. RingCentral Fax

RingCentral Fax is a reliable online fax service known for its excellent customer support and easy-to-use interface.

Features:

• Toll-Free Numbers: Get a toll-free fax number for your business.
• Integration: Seamlessly integrates with other RingCentral services.
• Notification Alerts: Receive notifications when a fax is received.
• Storage: Store your faxes in the cloud for easy access.

Step-by-Step Guide: To send a fax using RingCentral Fax, log in to your account, select “Send Fax,” upload your document, enter the recipient’s information, and click “Send.”

**3. MyFax

MyFax is a straightforward online fax service that is suitable for small businesses looking for a hassle-free faxing solution.

Features:

• Local and Toll-Free Numbers: Choose from local or toll-free fax numbers.
• Multiple Users: Add multiple users to your MyFax account.
• Fax Archive: Store your faxes for up to 30 days.
• Email to Fax: Send faxes directly from your email.

Step-by-Step Guide: To send a fax with MyFax, log in to your account, select “Send a Fax,” enter the recipient’s information, attach your document, and click “Send.”

**4. MetroFax

MetroFax is an online fax service designed with simplicity in mind. It offers a straightforward approach to faxing for small businesses.

Features:

• Local and Toll-Free Numbers: Choose your preferred fax number.
• Mobile App: Access your faxes on the go.
• Email to Fax: Send faxes directly from your email.
• 24/7 Customer Support: Get help when you need it.

Step-by-Step Guide: To send a fax using MetroFax, log in to your account, click on “Send Fax,” enter the recipient’s information, attach your document, and hit “Send.”

**5. HelloFax

HelloFax is an online fax service that offers a clean and intuitive interface, making it easy for small businesses to send and receive faxes.

Features:

• Google Drive Integration: Access and send documents from Google Drive.
• eSignature: Sign documents electronically.
• Fax from Email: Send faxes directly from your email.
• Mobile App: Manage your faxes on your mobile device.

Step-by-Step Guide: To send a fax using HelloFax, log in to your account, select “Send a Fax,” upload your document, enter the recipient’s information, and click “Send.”

**6. Fax.Plus

Fax.Plus is an online fax service that offers a comprehensive set of features for small businesses, including international faxing capabilities.

Features:

• International Faxing: Send and receive faxes globally.
• Electronic Signature: Sign documents digitally.
• HIPAA Compliant: Suitable for healthcare businesses.
• Custom Cover Pages: Create personalized cover pages for your faxes.

Step-by-Step Guide: To send a fax with Fax.Plus, log in to your account, click “Send Fax,” upload your document, enter the recipient’s information, and click “Send.”

**7. GotFreeFax

GotFreeFax is an online fax service that lives up to its name by offering free faxing options for small businesses with limited faxing needs.

Features:

• Free Faxing: Send up to 3 pages for free per day.
• No Registration: No need to sign up for an account.
• Simple Interface: Easy-to-use platform.
• Quick Send: Send a fax without any complicated steps.

Step-by-Step Guide: To send a fax with GotFreeFax, visit their website, fill out the required information, upload your document, and click “Send Fax.”

**8. Biscom 123

Biscom 123 is an online fax service that caters to both small businesses and larger enterprises, offering a range of features and scalability.

Features:

• Multiple Users: Add multiple users to your account.
• Secure Faxing: Ensures the security of your faxes.
• Mobile Access: Manage faxes on your mobile device.
• Fax Broadcast: Send faxes to multiple recipients simultaneously.

Step-by-Step Guide: To send a fax with Biscom 123, log in to your account, select “Send a Fax,” upload your document, enter the recipient’s information, and click “Send.”

**9. SRFax

SRFax is an online fax service known for its emphasis on security and compliance, making it suitable for businesses that deal with sensitive information.

Features:

• HIPAA Compliant: Ideal for healthcare businesses.
• Encrypted Faxing: Ensures the security of your faxes.
• Fax to Email: Receive faxes directly in your email.
• Mobile App: Manage faxes on the go.

Step-by-Step Guide: To send a fax with SRFax, log in to your account, click “Send Fax,” upload your document, enter the recipient’s information, and click “Send.”

**10. FaxBetter

FaxBetter is an online fax service that offers a free plan with limited features, making it a budget-friendly option for small businesses.

Features:

• Free Plan: Send and receive faxes for free (with limitations).
• Email to Fax: Send faxes directly from your email.
• Mobile App: Access faxes on your mobile device.
• Spam Filter: Filters out unwanted faxes.

Step-by-Step Guide: To send a fax with FaxBetter, log in to your account, select “Send a Fax,” upload your document, enter the recipient’s information, and click “Send.”

Now that you know what each of these online fax services is all about, let’s delve deeper into their features and how to use them effectively for your small business.

eFax Features and Step-by-Step Guide:

• Features:
  • Send and receive faxes via email
  • Support for various file formats
  • Secure and reliable
  • Online storage for faxes
• Step-by-Step Guide:
  1. Sign up for an eFax account.
  2. Choose a fax number.
  3. Compose an email and attach the document you want to fax.
  4. In the recipient field, enter the recipient’s fax number followed by “@efaxsend.com.”
  5. Click send, and eFax will convert your email into a fax and deliver it.

RingCentral Fax Features and Step-by-Step Guide:

• Features:
  • Cloud-based faxing
  • Mobile faxing via the app
  • Integration with RingCentral’s communication suite
• Step-by-Step Guide:
  1. Sign up for a RingCentral Fax account.
  2. Log in to your account.
  3. Select the “Send Fax” option.
  4. Fill out the recipient’s information.
  5. Attach the document you want to fax.
  6. Click “Send,” and RingCentral Fax will transmit your fax.

HelloFax Features and Step-by-Step Guide:

• Features:
  • Integration with cloud storage
  • Electronic signatures
  • Mobile faxing
• Step-by-Step Guide:
  1. Create a HelloFax account.
  2. Connect your Google Drive or Dropbox account if desired.
  3. Click “Send a Fax.”
  4. Add the recipient’s information.
  5. Attach the document from your cloud storage or computer.
  6. Click “Send,” and HelloFax will send your fax.

MyFax Features and Step-by-Step Guide:

• Features:
  • User-friendly interface
  • Support for multiple file formats
  • Mobile app
• Step-by-Step Guide:
  1. Register for a MyFax account.
  2. Sign in to your MyFax account.
  3. Click “Send a Fax.”
  4. Enter the recipient’s information.
  5. Attach the document you want to fax.
  6. Hit “Send,” and MyFax will transmit your fax.

Fax.Plus Features and Step-by-Step Guide:

• Features:
  • Mobile faxing app
  • Secure faxing
  • Online storage
• Step-by-Step Guide:
  1. Sign up for a Fax.Plus account.
  2. Install the mobile app if you want to fax on the go.
  3. Open the app or log in on the website.
  4. Enter the recipient’s details.
  5. Attach the document.
  6. Click “Send,” and Fax.Plus will send your fax.

MetroFax Features and Step-by-Step Guide:

• Features:
  • Emphasis on security and compliance
  • Multiple plans
  • User-friendly interface
• Step-by-Step Guide:
  1. Create a MetroFax account.
  2. Sign in to your account.
  3. Select “Send a Fax.”
  4. Enter the recipient’s information.
  5. Attach your document.
  6. Click “Send,” and MetroFax will send your fax securely.

Nextiva Fax Features and Step-by-Step Guide:

• Features:
  • Integration with Nextiva’s communication suite
  • Easy-to-use interface
• Step-by-Step Guide:
  1. Sign up for a Nextiva Fax account or add it to your existing Nextiva services.
  2. Log in to your account.
  3. Click “Compose Fax.”
  4. Enter the recipient’s information.
  5. Attach your document.
  6. Click “Send,” and Nextiva Fax will handle the rest.

SRFax Features and Step-by-Step Guide:

• Features:
  • Flexible pricing
  • Variety of plans
  • User-friendly interface
• Step-by-Step Guide:
  1. Register for an SRFax account.
  2. Sign in to your SRFax account.
  3. Click “Send a Fax.”
  4. Fill out the recipient’s information.
  5. Attach the document you want to fax.
  6. Click “Send,” and SRFax will transmit your fax.

Biscom 123 Features and Step-by-Step Guide:

• Features:
  • Simple and easy-to-use
  • No-frills faxing
• Step-by-Step Guide:
  1. Create a Biscom 123 account.
  2. Sign in to your account.
  3. Click “Send a Fax.”
  4. Enter the recipient’s information.
  5. Attach your document.
  6. Click “Send,” and Biscom 123 will send your fax.

FaxZero Features and Step-by-Step Guide:

• Features:
  • Limited free faxing
  • Pay-as-you-go options
• Step-by-Step Guide:
  1. Visit the FaxZero website.
  2. Enter your information.
  3. Enter the recipient’s information.
  4. Attach the document you want to fax.
  5. Click “Send Free Fax” or choose a paid option if needed.

Conclusion:

Online fax services have come a long way from traditional fax machines, offering convenience, flexibility, and cost savings for small businesses. Each of the 10 services mentioned in this article has its unique features and benefits, making it essential to choose the one that aligns with your specific needs. By following the step-by-step guides provided, you can get started with any of these services and streamline your faxing processes in no time. Whether you prioritize integration with other tools, mobile access, or security, there’s an online fax service on this list that can help your small business succeed in the modern digital landscape.