RX Patient Tools
Use these quick guides before reading the article, or return to them when you need help preparing questions for a doctor.
If you’re a freelancer, you know the importance of managing your time, organizing your work, and communicating effectively—no matter what industry you’re in. Many useful mobile apps and web tools are available to help increase your productivity and manage your workload as you juggle clients and projects. But which ones are best for you and your work?
This article discusses some top web productivity tools for independent workers and explains how they can help you grow your business and improve your workflow.
1. Project Catalog from Upwork
Project Catalog™ curates predefined, ready-to-purchase projects—websites, articles and blog posts, logos, social media management, and more—available from independent workers.
The platform gives you control as an independent worker. You set the cost, timeline, and parameters of the deliverables for clients who choose to work with you. After defining a potential project, you create a listing for your work. Clients then browse through potential projects, choosing the package they want with a simple click. The process offers a quick and easy way to work with multiple clients.
Price: Service fees are applied to earnings; 20% on projects that earn $0 to $500; 10% on $500.01 to $10,000; and 5% on $10,000.01 and higher
Best for: Defining and selling potential projects
2. nTask
With the all-in-one work management software nTask, you can organize your work in one place, allowing you to break projects into tasks, collaborate more effectively, and even schedule meetings. It offers kanban boards and Gantt charts for helpful visualization and includes time-tracking software. A progress checker lets you set due dates for tasks, making meeting your goals easier than ever.
Price: Free trial offered; $3 per user per month for a premium; $8 per user per month for business
Best for Workflow management
3. Asana
From everyday tasks to long-term planning, the Asana project management tool allows you to track initiatives from start to finish. You can break things down into projects, tasks, and subtasks and include due dates. The platform also makes it easy to visualize your work with Gantt-style timelines, calendars, and to-do lists.
Price: Free basic plan; $10.99 per user per month for a premium plan or $24.99 per user per month for a business plan
Best for Project management
4. Monitask
Montauk is software for time tracking and task tracking that helps independent talent and the companies they’re working with manage projects jointly. You can create task lists, monitor email activity, and communicate with clients using Monitask, improving your productivity while maintaining a central communications hub. The web-based program also allows you to track time spent working, which facilitates accurate client billing.
Price: Free trial offered; $4.99 per user per month for the pro plan; $6.99 per user per month for business plan
Best for: Tracking time and tasks
5. Harvest
With a simple interface, Harvest makes the task of tracking your time spent working easy. You can also track expenses and create professional invoices and time sheets, improving how you bill clients. The time tracker also works with many of your other favorite web tools and apps, streamlining how you get your work done. You can then generate visual reports to keep projects running smoothly.
Price: Free for one user taking on just two projects; $10.80 per seat per month for the pro plan (unlimited seats and projects); free trial offered for the pro plan
Best for: Time tracking and creating invoices
6. Toggl
Toggl’s time-tracking software and project management app have everything you need for managing your workflow in one place. This simple solution offers independent workers help with monitoring how long they’re spending on each project as they calculate their billable hours. The software also offers detailed time reports.
Price: Free for a basic plan; $9 per user per month for a starter plan; $18 per user per month for a premium plan
Best for: Time tracking
7. Shift
Shift streamlines all your email and app accounts, making communication across platforms easier than ever. If you’re working with multiple clients who use various platforms, your Shift workstation allows you to track all your work on multiple apps—including Slack, ClickUp, Gmail, Messenger, Excel, WhatsApp, Discord, Facebook, Instagram, and more—in one place. The platform also lets you set focused web tabs to reduce distractions and desktop notifications.
Price: Free for a basic plan (up to two accounts and one app account); $99.99 for the advanced plan (unlimited accounts and unlimited apps)
Best for Cross-platform communication
8. ProofHub
Whether you’re collaborating with team members or organizing your work for different clients, ProofHub helps you stay organized and on task while tracking your progress. This all-in-one, cloud-based project planning solution facilitates assigning tasks to different parties and monitoring the time spent on each deliverable. You can also upload the documents you need to get each job done efficiently. Other features include notes, to-do lists, Gantt charts, calendars, and milestone tracking.
Price: Free trial offered; $45 per month for one to five users; volume discounts above 11 users
Best for All-in-one project management
9. Evernote
Evernote is a convenient note-taking app that makes brainstorming effective, allowing you to organize and arrange your ideas. It also offers templates, a web clipper, document scanning, and task creation. Evernote has a mobile app so it’s easy to use on the go.
Price: Free for the basic plan; $5.83 per month for a personal plan; $8.33 per month for a professional plan
Best for: Taking notes and organizing ideas
10. Todoist
Task-oriented workers who like checklists will thrive using Todoist to organize their work. Todoist simplifies how you organize projects, using different boards, labels, and lists for different jobs. You can assign priority levels, make certain task favorites, and set reminders. The app makes collaborating with others simple and easy by offering a share feature.
Price: Free for a basic plan; $3 per user per month for a pro plan; $5 per user per month for a business plan
Best for: Organizing tasks
11. Zapier
Automate your workflow using Zapier, which allows you to integrate your favorite web productivity apps and tools while monitoring your tasks and collaborating with others. This streamlines all of the tools you use the most into one place, meaning you spend less time toggling between different platforms and more time focused on your work. It’s compatible with more than 4,000 apps on the market—including Gmail, Google Docs, and other Google platforms: Slack, Mailchimp, Twitter, Facebook lead ads, HubSpot, Discord, and more.
Price: Free for the basic plan; $19.99 per month for a starter plan; $49 per month for a professional plan
Best for: Accessing multiple apps and platforms in one space
12. Dropbox
The file-hosting service Dropbox lets you quickly and easily share videos, images, word-processing docs, and other files with anyone. It’s especially valuable for working with large files. The cloud-based platform safely stores all your content in a single place without overloading your device’s storage capacity. It also has an electronic signature feature to keep files more secure.
Price: Personal plans start at $9.99 per month; business plans for individuals start at $16.58 per month
Best for File sharing and storage
13. GanttPRO
Create free Gantt charts using GanttPRO online to manage your tasks and plan your workflow. The cloud-based software has a visual interface that’s great for remote teams or individual users, allowing you to organize tasks and manage deadlines. You can also follow how much time you spend on each aspect of every project.
Price: Free trial offered; $15 per user per month for the individual plan; $8.90 per user per month for a team plan
Best for Task management
14. Infinity
Infinity allows you to organize the information and files you need to manage your goals and finish jobs in one place, with boards, folders and subfolders, tabs, and items. In addition to task management, you can easily manage deadlines and track the time you spend on each task. This customizable work management platform is also great for collaborating with board sharing and notifications, whether you’re working with a client or as part of a larger team.
Price: $199 one-time payment for a basic plan; $299 one-time payment for a pro plan
Best for Task management
15. Trello
Trello is a collaborative project management tool that helps organize work and share it with team members or clients. Similar to a board with sticky notes, Trello’s interface allows you to visualize the status of various tasks and quickly identify what work needs to be done. You can also automate tasks and your overall workflow and use the app across multiple devices to track your work wherever you are.
Price: Free for the basic plan; $5 per user per month for a standard plan; $10 per user per month for a premium plan
Best for Project management
16. Calendly
Forget the hassle of endless emails to coordinate meetings with Calendly’s scheduling automation. This easy-to-manage app streamlines the scheduling process by showing those you’re trying to connect with exactly when you’re available. Calendly integrates with many popular tools like LinkedIn, Google Calendar, Zoom, Outlook, and iCloud Calendar so you can track your meetings and appointments from anywhere.
Pricing: Free for a basic plan; $8 per seat per month for an essentials plan; $12 per seat per month for a professional plan
Best for Scheduling
17. Slack
Slack connects you with clients and collaborators, enabling real-time and asynchronous communication about projects and getting every stakeholder on the same page quickly. Users can organize communication chat rooms by topic, specific groups of people, and direct messaging. Built-in automation also allows you to easily perform repetitive tasks like sharing updates and gathering feedback. Slack integrates with other popular apps, such as Google Drive and Microsoft 365.
Pricing: Free for a basic plan; $6.67 per month for a pro plan; $12.50 per month for a business+ plan
Best for: Communication with teams and client
18. Microsoft Teams
Stay connected with your team, collaborators, and clients through Microsoft Teams. This platform offers workplace chat spaces, whether you’re connecting with individuals or groups. Users can access video conferencing features like screen sharing, customized backgrounds, and breakout rooms. It also offers meeting recordings and transcripts.
Pricing: Free for the basic plan; $4 per user per month for Microsoft Teams Essentials
Best for: Collaboration and communication
19. Twist
Ideal for asynchronous communication rather than real-time conversations, Twist lets you interact with collaborators and clients without being chained to your devices during specific times. It keeps conversations organized by topic, project, or client so you can search for the thread and information you need to get the job done quickly. Twist also integrates with many other platforms, including file-sharing and content apps and project management software.
Pricing: Free for the basic plan; $5 per user per month for an unlimited plan
Best for: Communication
20. Zoom
Zoom’s video conferencing platform makes it simple to connect with remote teams and clients no matter where you are. It offers a grid-stye view and intuitive, easy-to-use tools. You can also record and transcribe meetings. While there’s a free tier for short meetings with small groups, the highest-tiered subscribers can host up to 500 people.
Pricing: Free basic plan; $149.90 for up to 100 people; $199.90 for up to 300 people; $240 for up to 500 people
Best for Video conferencing with small and large groups
Choosing the best productivity tool for your team
With so many web-based tools available, choosing a productivity app for yourself and your team of collaborators might seem overwhelming. Consider a few things when selecting tools to help manage your workflow.
- Cost. Review the various subscription plans offered if you’re working with a strict budget. Many web productivity tools offer a free basic plan to let you try them out before committing and spending money.
- Integration. For convenience, look for tools that sync up with most of the apps and platforms you’re already using, especially popular products by Google and Microsoft.
- Ease of use. The easier a web-based tool is to navigate, the more productive your team will be. Assess the functionality of the app you’re considering. An intuitive interface will make for a smooth transition when incorporating a tool into your workflow.
- Where you need the most help. Consider your unique requirements when determining which tools you should use. Do you need a collaboration tool or something that can help keep you on track with tasks? Or maybe you need help taking notes and organizing ideas?
- Collaboration. Look for web tools that allow for simple and effective communication if you’re working as part of a team or want to keep your clients connected with your work.
- Compatibility. Some apps are designed for certain devices and operating systems, such as Linux, Windows, and macOS. Some web-based tools are easier to use on laptops and computers than on Android devices or iPhones. Consider your devices when selecting a tool.
Use the right tools for you or your team
As a freelancer juggling multiple projects and clients, you may need a little extra help. Luckily, many web tools and apps can give your organization and productivity a boost.
Whether you’re looking for a tool to streamline task deadlines, improve your time management, share files, make video calls, or collaborate with your clients on projects, you have many great apps available right at your fingertips.
